Welcome to Manhattan Housing Authority

January 25, 2024

 

ATTENTION ALL PUBLIC HOUSING RESIDENTS

NOTICE OF ENTRY

 

On Monday,February 5, 2024 and Tuesday, February 6, 2024, the Real Estate Assessment Center (REAC), a contractor of HUD, will conduct inspections of all buildings, grounds, common areas, offices, maintenance work areas, community rooms, and resident units selected at random. 

 

It is anticipated that the REAC Inspector will begin inspecting randomly selected MHA properties in the morning on February 5, 2024 and continuing on February 6, 2024.  The REAC Inspector is responsible for randomly selecting which units will be inspected on this day.  The Manhattan Housing Authority has no control over which units get inspected or what time during the day the inspections will take place. 

 

Since we are not able to provide more specific information as to the timing of inspections or which units will be inspected, please have your unit ready for inspection by 8:00 a.m. on both days! 

 

Please remember that being ready for inspection also includes all household members being appropriately dressed and ready for the Inspector and MHA Staff to enter the unit. 

 

INSPECTIONS WILL BE CONDUCTED ON MONDAY, FEBRUARY 5, 2024 AND TUESDAY, FEBRUARY 6, 2024 BETWEEN THE HOURS OF 8:00 A.M. AND 5:00 P.M.

 

Please note that for up to 5 business days past the completion of the inspection, a Quality Assurance Inspection (QAI) may be performed requiring re-entry of a Quality Assurance inspector to the same units inspected on the original inspection. It is not necessary for the tenants of units selected for inspection to be present during this inspection.

 

This inspection is required by the Department of Housing and Urban Development (HUD) and will be conducted by a Real Estate Assessment Center (REAC) inspector.  Manhattan Housing Authority staff will accompany the inspector from REAC, allow access to selected units and secure them upon completion of the inspection.  It is important that you take your keys with you if you are not at home at the time we arrive to avoid a lockout.  It is not required that you be present for the inspection. 

 

Please see the back side of this notice for instructions on preparing for the inspection.  Should you have questions or concerns OR if you are aware of any maintenance needs in your unit, please contact the office as soon as possible.

 

Thank you in advance for your cooperation in this matter.

Sincerely,

 

Alyssa Boley, PBV

Deputy Programs Director

 

 

HUD Real Estate Assessment Center (REAC) Inspection Preparation

 

Following the steps below will help upcoming REAC inspections go smoothly for MHA and residents.  Thank you for your cooperation in this matter!

  • PLEASE be prepared for inspection by having all household members (including children) awake and appropriately dressed by 8:00 a.m. on both days.  MHA does not control which units are selected for inspection and cannot deny or delay entry to the inspector, and the inspector will not bypass a room due to someone sleeping in it. 
  • Windows & doors cannot be blocked and all doors must be able to open completely, without having to move anything from behind the door.
  • Electrical breaker boxes must be accessible and not covered or blocked by furniture or other items.
  • Electrical outlets and switch plates will be checked; if possible, please move items covering up outlets away from the wall prior to inspection.
  • Tripping hazards, such as cable cords, should be fastened securely to the wall and cannot run across floors in walking areas.
  • Missing/damaged smoke detectors (including removal of battery or dead battery) & missing or discharged fire extinguishers will result in a Notice of Lease Violation if found during inspection.  MHA will always replace smoke detector batteries at no cost to the tenant if a work order is called in.  If a fire extinguisher is discharged at any time you must report it immediately so that a working extinguisher can be provided.
  • Light fixtures must have working bulbs in all sockets; maintenance will replace missing or burnt out bulbs at tenant’s expense, or the tenant may replace them.
  • Sanitation & safety issues such as excessive laundry on floors, clutter, grease on walls around stove and other housekeeping issues may cause the inspection to take longer and may result in a Notice of Lease Violation.
  • Foil cannot be left on oven racks or on drip pans (under stovetop burners)
  • Please be advised that tenant-caused damages found during inspection will be repaired by maintenance and charged to the tenant. 

 

PLEASE FEEL FREE TO CONTACT US WITH ANY QUESTIONS!